Dallas Bay Baptist Church

Preschool Policies & Procedures

The following policies & procedures have been compiled to provide information and clarification concerning the

programs of preschool age children at Dallas Bay Baptist Church. These guidelines are not intended to be restrictive

but rather to enhance and improve our program.

Please read this manual carefully and cooperate with us in this effort. If you have questions and suggestions, please

feel free to call 842-9299 ext. 317.

Our prayer is that you and your family will have many happy and rewarding experiences through your involvement in

the preschool programs offered at Dallas Bay Baptist Church,

FEES

There is a $30.00 non-refundable registration fee due at the time of registration. This payment will reserve your

child/children a place in our program. The registration fee for additional children will be $10.00 per child. A $50 school

supply fee will be charged for supplies. The supply fee is due 1 month prior to our start date.

TUITION/LATE FEES

Tuition payments are to be made by the 30th of the previous month which your child plans to attend the program. See

schedule below. Checks are made payable to DBBC Preschool. A $10.00 late charge fee will be added to any

payments not made on schedule. There is a $20.00 fee for checks returned non-sufficient funds. A $5.00 late fee will

be charged in increments of 15 minutes. (Ex: 1-15 minutes late $5.00, 1-30 minutes $10.00) In the event that

payments fall behind for 1 month, your child’s spot will become available.

1) July 30th 6) December 30th

2) August 30th 7) January 30th

3) September 30th 8) February 28th

4) October 30th 9) March 20th

5) November 30th (1/2 fees) 10) April 30th

WITHDRAWALS

In the event you choose to withdraw your child from the program, you are required to give a written one-month’s

notice. If we do not receive the month notice, you will be required to pay for that month.

ARRIVAL/DEPARTURE PROCEDURES

Please walk your child to the Preschool wing each morning to be scanned in at the registration desk. You may use the

tower entrance or the pull through to enter. Please do not block the entrance area. We ask you to be prompt in your

arrival and departure. We want your child/children to benefit in all the planned activities for the day. We will begin

check-in 15 minutes before the program starts. Doors will be unlocked to the preschool wing 5 minutes before start

time. All changes in the usual pick-up person must be relayed to us in WRITTEN form. In the event that you may need

to verbally change pick-up arrangements by phone, we will take the name of the adult picking up, require that you have

placed them on your registration file and require him/her to show identification at pick-up. The verbal agreement will

require this for all persons, including parents. Your help with this policy is appreciated and enforced to protect our

children.

INCLEMENT WEATHER

If Hamilton County Schools are closed, so are we. If Hamilton County Schools are delayed 1 hour or less, our

schedule stays the same. If Hamilton County Schools are delayed more than one hour, please check News Channel 9

and/or our DBBC Preschool Facebook Page for updates. Make-up of inclement weather days will be at the discretion

of the Director.

EMERGENCIES

Fire drills are practiced once a month and severe weather drills are practiced twice a school year. In the event of an

emergency, our students and staff will exit the building and we have information on each child to give to emergency

personnel, if necessary. Should evacuation of the building become necessary, we will go to 8271 Oxford Drive (the

home of a church member). We will, of course, make contact with you at the soonest opportunity.

CLOTHING AND PERSONAL BELONGINGS

Please mark all belongings with your child’s name. Dress your child comfortably for school activities. We go outside

daily and work with paint, glue, and other messy substances on a regular basis. If your child’s clothing can be ruined

then you probably should not send them to school in it.

Footwear, which is recommended, is sturdy, closed-toe shoes. Cowboy boots, flip-flops, and crocs are unsafe on

climbers and inappropriate for school.

Some hair accessories and jewelry are choke hazards. Please leave these items at home.

Please send a change of clothes on the first day of school with your child. These should be placed in a gallon Ziploc

bag and labeled with your child’s first and last name.

HEALTH POLICIES

It is your responsibility to notify us in writing of any medical conditions or allergies your child has or medications taken

regularly. A plan for children with allergies or chronic medical conditions, which requires special accommodations,

must be agreed upon with your child’s teacher and Director. We will ask you to complete a form detailing the steps to

take in case of emergency and planning for any needed accommodations in the classroom.

An up-to-date immunization record must be signed by your health care provider and submitted to us upon enrollment.

If your child receives further immunizations during the year, please provide us with information so our records remain

current. NO child may attend school without a health record on file.

For the protection of all children and adults, parents are requested not to bring a child who appears to be ill. The

following symptoms or illnesses should also be need for a child to be kept at home.

• Fever – currently or within the previous 24 hours (without medication)

• Vomiting or diarrhea

• Any symptoms of a childhood disease such as scarlet fever, German measles, mumps, chicken pox, or

whooping cough

• Sore throat

• Croup

• Any unexplained rash

• Any skin infection – boils, ringworm, impetigo

• Pink eye or other eye infection

A parent will be notified if a child develops illness during the day. We will keep your child in the office until

parent/guardian arrives. If your child contracts a childhood disease following a session, please contact the Preschool

Director. No oral medications will be given to a child. (Please keep all medications in parent’s possession.) Please

report any allergies or special needs to the Preschool Director.

NUTRITION

Your child/children will be served a snack each day. Parents are welcome to send snacks to be shared by the class,

but please check with the teacher in advance. Children are required to bring a nutritional lunch each day. Please do

not send carbonated drinks or food or beverage in glass containers. A list of USDA-suggested lunch ideas can be sent

home at your request.

DISCIPLINE

Physical punishment is not used at school. If there is a problem in the classroom, we use it as an opportunity to

reinforce relationship skills, verbal skills, problem solving skills, and compassion for one’s neighbor. If there is a

persistent problem, we will work with you on further courses of action to help your child regain control of his/her

behavior. In the event that your child can not gain control of his/her actions, they will be sent to the Director’s office.

TOTE BAGS

Your child will be provided with a tote bag at the beginning of the school year. These are our link to home and we will

be placing artwork, notes, letters, etc. in them to get to the parents. Please check your child’s bag each day.

BIRTHDAYS/HOLIDAYS

We would love to celebrate your child’s birthday at school with special refreshments. Please contact your child’s

teacher to make arrangements for a date to bring in treats. Summer birthdays may be celebrated during the school

year also. If you are bringing invitations to school, please place the invitation in the tote bags of your child’s class. If

invitations are brought, every child in the class MUST be invited.

We will have sign up list to prepare for holiday celebrations we will be having. Please follow the list so we have an

accurate amount of treats.

STAFF

Each one of our staff has several years experience and education working with preschoolers. Each one is CPR and

First Aid certified. Background checks have been completed on each one and continuous training is required which will

enhance our program.

PROGRAMS/FUNDRAISER

We will have several opportunities for parents and children to participate in activities throughout the year. In

September, we will have an Open House. We will be having a Winter and Spring Program and Graduation for our Pre-

K. Each of these events will provide parents a time to visit with their child’s teacher.

We will be having fundraisers for our program throughout the year. This will take parent ideas and involvement. Any

participation in these events would be greatly appreciated. Please contact the Director if you are interested in

organizing or chairing any of the events.

PSALM 139:14

I praise you, for I am fearfully and wonderfully made.

Wonderful are your works;

my soul knows it very well.